Job Details

Overseas Virtual Executive Assistant in Colombia.

Are you a proactive, detail-oriented professional who thrives on organization and loves tackling challenges head-on? Rossen Law Firm, a nationally recognized criminal defense firm, is looking for an experienced Executive Assistant to support our founder and CEO, Adam Rossen, in a remote capacity. This isn't just any assistant role—we're looking for someone who can stay ten steps ahead, manage complex projects, and ensure Adam's days run seamlessly so he can focus on leading our firm to new heights.

About Rossen Law Firm: Rossen Law Firm is dedicated to providing exceptional legal representation and empowering clients during some of the most challenging times in their lives. With an award-winning team of compassionate, relentless advocates, we have grown to become a leader in criminal defense. Our firm culture values excellence, empathy, and results-driven solutions—and we're growing fast.

What You'll Do: As Adam's Executive Assistant, you'll take on a wide variety of tasks and responsibilities, including but not limited to:

• Calendar & Schedule Management: Coordinate and manage Adam's daily schedule, ensuring he's always on top of his commitments.
• Email Inbox Wizardry: Proactively monitor and manage Adam's email inbox, responding to or flagging critical messages and maintaining a zero-inbox standard.
• Project Management: Track key initiatives, deadlines, and priorities to ensure Adam's projects stay on track.
• Travel Coordination: Plan and arrange domestic and international travel, including flights, accommodations, and itineraries.
• Meeting Prep & Follow-Up: Prepare agendas, materials, and summaries for meetings. Follow up on action items to ensure nothing slips through the cracks.
• Research & Reporting: Conduct research, compile data, and prepare reports or presentations as needed.
• Personal Support: Occasionally assist with personal errands and tasks to free up Adam's time for business priorities.

• Experience: Minimum 3 years of executive assistant experience, preferably supporting C-level executives in a fast-paced, dynamic environment.
• Tech-Savvy: Proficient in tools like Google Workspace, Microsoft Office, Salesforce and ClickUp. Familiarity with AI tools is a plus.
• Proactive Attitude: You're not just a task-doer—you anticipate needs, solve problems before they arise, and take initiative to improve systems and processes.
• Impeccable Organization: You live for structure and thrive on staying organized, even amidst competing priorities and tight deadlines.
• Excellent Communication: Stellar written and verbal communication skills, with a professional and positive demeanor.
• Adaptability: Comfortable working remotely while maintaining responsiveness and flexibility to accommodate Adam's schedule.
• High Standards: You pride yourself on delivering top-notch work with an exceptional eye for detail.

At Rossen Law Firm, we're more than just a team of experienced criminal defense lawyers. We're a family that cares deeply about people, not just cases. Our firm has built its reputation on trust, integrity, and relentless dedication to those we serve. We believe in ensuring justice and treating each client with the personal attention and compassion they deserve.

About Rossen Law Firm

With offices in Fort Lauderdale, Boca Raton, and throughout South Florida, Rossen Law Firm is a high-end criminal/DUI defense firm. With a team of litigating attorneys, Rossen's 1,000+ 5-star reviews tell the stories of a criminal defense law firm that truly puts its clients first. Rossen Law Firm is an equal-opportunity employer.

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